Financials

The Finance and Accounting Department is responsible for processing and accounting for all contributions, investments, scholarship distributions, grant distributions, donor distributions, vendor payments and payroll.

In 2016, we created and distributed quarterly financial statements for more than 350 funds, monthly budget and activity reports for departments, ad hoc reports for fund managers, reports for the board of directors, and the annual audited financial report.

We have implemented a systematic approach to monthly closing and reconciling to strengthen internal control. Additionally, we codified and implemented a comprehensive accounting policy to ensure consistent application of generally accepted accounting principles.

Our goal is to accomplish all of this as timely and error free as possible as well as placing as little administrative burden as possible on operations. 

During the past year we processed 2,037 vendor invoices for a total of $16,077,921.16.  This included 279 invoices for scholarships and 378 other fund distributions.  We created 64,643 general ledger transactions and 1,218 general ledger batches.

The department managed 33 investment advisors with over $200,000,000 in investments.  We accounted for all gains, losses, purchases, and sales of these investments monthly.

Stevie Jones

Stevie Jones
Director of Finance, Accounting and Human Resources


 

Investment Committee Members
Roy Bara  

Terry Caviness

 
Kathy Cornett  
Jason Herrick  
Steve Hoard  
Dyke Rogers  
Suzanne Willis  
Richard Ware  
Wales Madden  
Mark Bivins  
Carl Birdsong  
David Prescott  
Bob LaRoche  
Dr. Anne Macy  
Foundaton Grants and Distributions
Agency $541,155
Donor Advised $1,673,817
Donor Designated $3,549,049
Field of Interest $348,551
Scholarship $1,290,668
Community Designated $260,818
Discretionary and Unrestricted $1,595,878
Totals $9,259,936
Contributions
  Non Endowed Endowed
ACE   $81,074
Agency $22,154 $306,728
Community Funds $244,851  
Donor Advised $1,075,565  
Donor Designated $50,300 $442,025
Field of Interest $2,416,566 $87,450
In-Kind Gifts $24,050  
Memberships $139,000  
Scholarship $350,031 $1,349,879
Unrestricted $27,038  
Total Annual Giving $4,104,704 $2,186,081
Amarillo Area Foundation, Inc.
Assets
Unrestricted cash and cash equivalents $5,482,981
Restricted cash and cash equivalents  
Investments, at fair value $111,003,040
Investments, other $426,746
Receivables:  
Contributions receivable $750,000
Grants receivable $474,655
Accrued interest receivable $47,432
Advance on distributions $100,835
Other receivables $166,059
Gift shop inventory  
Other assets $75,207
Collections  
Property and equipment, net $94,776
Total Assets $118,621,731
Liabilities and Net Assets
Liabilities  
Accounts payable and other liabilities $535,999
Grants and program services payable $1,919,103
Deferred revenue $48,850
Administrative fees payable $32,384
Funds held for agencies $8,852,104
Total Liabilities $11,388,440
Net Assets:  
Unrestricted $107,233,291
Temporarily restricted  
Permanently restricted  
Total Net Assets $107,233,291
Total Liabilities and Net Assets $118,621,731
Don & Sybil Harrington Foundation Inc.
Assets
Unrestricted cash and cash equivalents $2,194,116
Restricted cash and cash equivalents  
Investments, at fair value $98,730,591
Investments, other  
Receivables:  
Contributions receivable  
Grants receivable  
Accrued interest receivable $27,032
Advance on distributions  
Other receivables $29,325
Gift shop inventory  
Other assets  
Collections  
Property and equipment, net $58,421
Total Assets $101,039,485
Liabilities and Net Assets
Liabilities  
Accounts payable and other liabilities $522,050
Grants and program services payable $910,000
Deferred revenue  
Administrative fees payable $92,928
Funds held for agencies  
Total Liabilities $1,524,978
Net Assets:  
Unrestricted $94,514,507
Temporarily restricted  
Permanently restricted $5,000,000
Total Net Assets $99,514,507
Total Liabilities and Net Assets $101,039,485
AAF Community Health Foundation
Assets
Unrestricted cash and cash equivalents $162,074
Restricted cash and cash equivalents  
Investments, at fair value  
Investments, other  
Receivables:  
Contributions receivable  
Grants receivable  
Accrued interest receivable  
Advance on distributions  
Other receivables  
Gift shop inventory  
Other assets  
Collections  
Property and equipment, net  $4,932,000
Total Assets $5,094,074
Liabilities and Net Assets
Liabilities  
Accounts payable and other liabilities $18,293
Grants and program services payable $6,240 
Deferred revenue  
Administrative fees payable  
Funds held for agencies  
Total Liabilities $24,533
Net Assets:  
Unrestricted $5,069,541
Temporarily restricted  
Permanently restricted  
Total Net Assets $5,069,541
Total Liabilities and Net Assets $5,094,074
Citadelle Art Foundation
Assets
Unrestricted cash and cash equivalents $157,140
Restricted cash and cash equivalents $70,379
Investments, at fair value  
Investments, other  
Receivables:  
Contributions receivable $50,549
Grants receivable  
Accrued interest receivable  
Advance on distributions  
Other receivables  
Gift shop inventory $18,376
Other assets $15,000
Collections $7,712,929
Property and equipment, net $3,567,802
Total Assets $11,592,175
Liabilities and Net Assets
Liabilities  
Accounts payable and other liabilities $27,211
Grants and program services payable  
Deferred revenue  
Administrative fees payable  
Funds held for agencies  
Total Liabilities $27,211
Net Assets:  
Unrestricted $11,564,964
Temporarily restricted $70,379
Permanently restricted  
Total Net Assets $11,564,964
Total Liabilities and Net Assets $11,592,175
Eliminations
Assets
Unrestricted cash and cash equivalents  
Restricted cash and cash equivalents  
Investments, at fair value  
Investments, other  
Receivables:  
Contributions receivable ($800,549)
Grants receivable  
Accrued interest receivable  
Advance on distributions  
Other receivables ($8,764)
Gift shop inventory  
Other assets  
Collections  
Property and equipment, net  
Total Assets ($809,313)
Liabilities and Net Assets
Liabilities  
Accounts payable and other liabilities ($8,764)
Grants and program services payable ($800,549)
Deferred revenue  
Administrative fees payable  
Funds held for agencies  
Total Liabilities ($809,313)
Net Assets:  
Unrestricted  
Temporarily restricted  
Permanently restricted  
Total Net Assets  
Total Liabilities and Net Assets ($809,313)
Consolidated 2016
Assets
Unrestricted cash and cash equivalents $7,996,311
Restricted cash and cash equivalents $70,379
Investments, at fair value $209,733,631
Investments, other $426,746
Receivables:  
Contributions receivable $5,086,988
Grants receivable $474,655
Accrued interest receivable $74,464
Advance on distributions $100,835
Other receivables $186,620
Gift shop inventory $18,376
Other assets $90,207
Collections $7,712,929
Property and equipment, net $8,652,999
Total Assets $235,538,152
Liabilities and Net Assets
Liabilities  
Accounts payable and other liabilities $1,094,789
Grants and program services payable $2,034,794
Deferred revenue $48,850
Administrative fees payable 125,312
Funds held for agencies $8,852,104
Total Liabilities $12,155,849
Net Assets:  
Unrestricted $218,311,924
Temporarily restricted $70,379
Permanently restricted $5,000,000
Total Net Assets $223,382,303
Total Liabilities and Net Assets $235,538,152